Please note that all participants have to be EAA members (all exceptions need to be approved by the EAA Administration).

The EAA membership fee is included in the non-member categories.

Nationality according to the EAA: the country in which you work or study. (see the   EAA Guideline on assigning members to Countries  )

For further information on the categories please click here.

for EAA members before
1 June 2013
on and after
1 June 2013
Member 95 EUR 125 EUR
Student member 60 EUR 90 EUR
Eastern Europe member 60 EUR 90 EUR
Eastern Europe student member 40 EUR 70 EUR
Retired member 40 EUR 70 EUR
for EAA non-members before
1 June 2013
on and after
1 June 2013
Non-member 180 EUR 210 EUR
Student non-member 115 EUR 145 EUR
Eastern Europe non-member    115 EUR 145 EUR
Eastern Europe student non-member 85 EUR 115 EUR
Retired non-member 100 EUR 130 EUR
Retired Eastern Europe non-member 85 EUR 115 EUR

Countries of Central and Eastern Europe (eligible for Eastern Europe membership type): Albania, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, Estonia, Georgia, Hungary, Kosovo, Latvia, Lithuania, F.Y.R. Mace­donia, Montenegro, Poland, Republic of Moldova, Romania, Russia, Serbia, Slovakia, Slovenia, Turkey, Ukraine.

The registration fee includes:

  • Meeting materials
  • Admission to the Opening Ceremony and Welcome Cocktail
  • Admission to the Annual Party (+ 1 drink for free)
  • Admission to the Exhibition Area
  • Coffee breaks


Annual Meeting Secretariat

GUARANT International
Na Pankráci 17
140 21  Prague 4
Czech Republic

Phone: +420 284 001 444
Fax: +420 284 001 448

How to register

To make a registration, it is necessary to fill in the Online Registration Form

Please note that the online Registration Form is only accessible with a pass­word. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for the registration, accommodation and tour online form.

Upon receipt of the registration form and the payment, a Letter of Confirmation will be sent to the participants. Please present the Letter of Confirmation at the Reg­is­tra­tion desk at the Annual Meeting venue to pick up your materials.

Early registration fees will only be confirmed if the registration form and the pay­ment are received by the Annual Meeting Secretariat on 31 May 2013 at the latest.

Registration forms received after 29 August 2013 will not be accepted as pre-registration. Please do not send any registration forms or payments after that date. You will have the possibility to register on the Annual Meeting venue. The on-site registration will be available from 4 September 2013.

All participants will receive the Letter of Confirmation within three working days via e-mail or fax after the submission of their registration form.

Visa Requirements

Invitation letters for visa purposes can only be sent to people who have completed the registration process. Further information regarding the visa requirements you can find here.

Cancellations and Refunds

The Annual Meeting Secretariat must be notified in writing by e-mail () or fax (+420 284 001 448) about the cancellation of the reg­is­tra­tion. Telephone cancellation will not be accepted. The appropriate refunds will be made after the Meeting.

The following cancellation conditions apply:

Cancellations received   Refund  
before 30 June 2013  full refund of the registration fee less 30 EUR handling fee
  1 July 2013 – 4 August 2013  50% of the registration fee (at least 30 EUR)
from 5 August 2013  no refund


Name change (for groups only)

If you should be prevented from attending, you will be given the opportunity to send a colleague in your place. Name changes should be notified in writing to Annual Meeting Secretariat. A handling fee of 30 EUR will be charged for each name change.

Methods of payment

Registration fees must be paid in EUR by one of the following methods:

Credit Card

For payments through the Online Payment System only MasterCard/Euro­card, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR.

For payments using American Express credit cards please complete the Credit Card Payment Authorization Form and kindly send it signed by a card holder to the Annual Meeting Secretariat by fax (+420 284 001 448), not via e-mail for security reasons. The payment will be charged in local currency – Czech crowns (CZK) – at the exchange rate of the Czech National Bank valid on the date of payment.

Credit Card Payment Authorization Form can be also used for MasterCard/Eurocard, Visa (will be charged in EUR) and Diners Club (will be charged in CZK).

Bank Transfer

Please note that payments by bank transfer will only be accepted by 18 August 2013. After this date only payments by credit cards will be accepted (either by using the Online Payment System or by submitting the Credit Card Payment Authorization Form as mentioned above).

Bank name:  Československá obchodní banka
Bank address:  Na Příkopě 18, 110 00 Prague 1, Czech Republic
Account name:  GUARANT International spol s.r.o.
Account number:  478533893/0300
IBAN:  CZ69 0300 0000 0004 7853 3893
Details of payment:  EAA 2013 / participant’s name*

*The participant's name should be clearly legible otherwise the payment cannot be identified.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.